Since 1 May 2026, under the Renters' Rights Act, a landlord in England must give a tenant a written statement of terms. It is a duty, not a courtesy. Much of what that statement refers to is paperwork you already hold, somewhere.
What is usually missing
Not the tenancy terms. The certificates: gas safety, electrical inspection, the EPC. The dates they were last done and the dates they fall due. Which contractor did the work, and whether it was recorded anywhere beyond an invoice in a drawer.
What the record holds
A HomeLynx Passport for a let property keeps the gas safety certificate, the electrical certificate and the EPC together, with the EPC pulled from the official register for England and Wales and marked register-confirmed. Every job completed through Tradelynx is recorded with its date and its evidence grade. A certificate with an end date joins the next-due list, soonest first, and anything due within 14 days shows as a notice.
What it does not do
It does not write your statement of terms for you, and it is not legal advice. It keeps the evidence the statement rests on in one dated place, so that when a tenant or a council asks when the gas was last checked, the answer has a date on it.
Sharing it
Each entry has its own share switch. Issue a dated copy to a tenant or an agent, and withdraw it later if you need to.
The Passport is free for any UK postcode. The landlord page at tradelynx.co.uk/property-history-for-landlords describes the portfolio records for landlords with several properties.